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A hot desk office is an office whereby workers take any available office desk rather than have a specific desk assigned to a particular person. The idea of the hot desk system came about in the nineteen nineties. Hot desk office system is beneficial to the employer since it helps cut the cost of running an office but about thirty percent. Some benefits of a hot desk office system are as follows.

Increase collaboration

A hot desk office system encourages members in an office to interact and collaborate in different projects. People who are not on good terms are brought together through this kind of office arrangement.

Tidier workspaces

Workers cannot leave their personal belongings on the desks after work because someone else can occupy the desk the following day. You want to find a desk that does not have cluttered papers and other personal belongings, and you have to maintain your desk as clean as you found it for someone else to use. Chances of workers loading the desks with lots of papers are minimal, which consequently makes the workplace tidier.


Hot desk office encourages workers flexibility because they can shift from one desk to the other, allowing them to experience a different kind of environment in the same workplace. Workers no longer feel held hostage on their desks.

Lower costs

Before the office desk system became widespread, many offices would have several vacant desks every day. Empty desks belonging to workers on sick off, annual leaves, working from home, and others attending seminars. The office spaces had large spaces that were not always needed but would still accrue rent. The office desk has led to the downsizing of office spaces which also helps to minimize the cost of renting office spaces.

Improve performance and knowledge circulation

Hot desk offices encourage face to face interaction and communication which boosts decision making. Workers who interact freely tend to have the dedication to work, unlike sitting alone in an isolated desk. Different ideas and consultations among workers help to circulate information with ease.

Team building and networking

In a hot desk office system, workers have a chance of sitting next to the person they would not otherwise do. Managers can sit next to subordinate staff and be able to understand their experience. Different departments have a chance of interacting and sharing their own experiences which boost team building.

Choosing an appropriate ambiance

Workers can decide where they want to sit for the day. There is no fixed place for anyone, and therefore if you need a quiet place to complete a task, you have the freedom to do so. If you feel that you have a job that you need assistance from your colleagues, you can choose to sit close to others and get much-needed help.

Creates efficiency

No one has a monopoly of knowledge. Workers, especially those working on a project, need to bond and put their ideas together. A hot desk setup encourages the flow of ideas from all the team members. Projects end up taking less time when the team brings their full concentration at a central point instead of pulling the views from different corners.


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About the Author

Kaya Wittenburg

Blog Author and CEO

Kaya Wittenburg is the Founder and CEO of Sky Five Properties. Since the age of 10, real estate has been deeply ingrained into his thoughts. With world-class negotiation and deal-making skills, he brings a highly impactful presence into every transaction that he touches.

He is here to help you use real estate as a vehicle to develop your own personal empire and feel deeply satisfied along the way. If you have an interest in buying, selling or renting property in South Florida, contact Kaya today.

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